A Business Travel Guide for Employers and Employees

Business travel is very specific – relaxation isn’t guaranteed (nor it is the purpose of business travel), while a hectic schedule almost certainly is. Employers and employees both want a business trip to be successful, yet these two groups have different concerns and responsibilities. Although business travel can be stressful, there are ways you can make the most out of these excursions.

Plan ahead

As an employee, you will get a schedule that you’ll need to follow, but there is no reason why you shouldn’t plan things yourself, as well. Your ultimate goal should never be a pat on the back for a job well done, but rather broadening the success of your business. Keep in mind that both you and your boss have the same thing in mind and if your boss is happy, you will be happy too.

Plan as many details in advance as you can – details, such as documents, files and devices that you’ll need, as well as your traveling essentials.
If you are your employer’s go-to travel person, create a business travel checklist.
Make sure that you don’t forget things such as your laptop, headphones, toothbrush, hair products, clothes – have everything prepared an entire day before setting off, but start planning a week ahead.


As mentioned earlier, do not expect that you will have time to relax or go sightseeing, but if there’s an opportunity for some downtime, be sure to seize it. Even if you feel like you have to be available 24/7, you do not want to spend every single moment of your trip working – not only will you miss out on a lot of wonderful things, but you’re only going to boost your stress level. Add potential jetlag to the equation and you’ll turn into a walking disaster.


Keep the costs in mind

As an employer, it is your duty to supply your traveling employee with enough finances to get them through the trip. On the other hand, as a business owner, the last thing you need is giving your employees extra money. There are a couple of solutions here. First and foremost, inform all of your employees that they are under obligation to bring receipts upon returning home – every discrepancy is to be compensated for out of their own pocket. Secondly, come up with a ‘travel budget’; all extra money that your employees have saved up goes into this budget, to be used for further business travel opportunities.
Most importantly, however, come up with an in-detail spending plan and think about incidental expenses, such as ground transportation, baggage fees and parking.
Finally, consider opting for corporate credit cards!

Count in some leisure time

Your delegate will be traveling and you will most likely be staying at home. This means that you won’t be able to track your traveling employee nowhere near as efficiently as when they are in office. It is easy to give them too much leeway, but it’s even easier to give your traveling employee a tight schedule, which will result in bad performance that will negatively reflect upon your business. The solution here is to let your own employee plan their time, or at least let them do so for the most part. The delegate that you’ve chosen is, after all, handpicked by you; have some trust!

Of course, meeting times are pretty much set in stone, but there’s a way to make your traveling employee be at their top potential. For example, you can easily find a professional chauffeur service from Sydney that offers corporate business transfers, regardless of whether you need your employee to be taken to an important meeting, or picked up from the airport. This will show them that they matter and will motivate them substantially.

Always keep in mind that you are a part of a team, regardless of whether you’re the employer or an employee. Your entire company should work together and it’s exactly business travel that enables you to show off just how well you work as a team to your foreign partners or competitors.


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